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United States Kerry Blue Terrier Club, Inc.
(Member of the American Kennel Club)
Guidelines for Chapter Clubs Hosting the Traveling National Specialty
(March 2004)
Frequently Asked Questions:
Why a National Traveling Specialty?
Although many Kerry Blue Terrier fanciers attend the USKBTC’s annual – or “standing” –
national specialty show at the Montgomery County Kennel Club in Ambler, Pennsylvania every
October, many others do not. A Traveling Specialty provide these people with the opportunity
to meet and see dogs that they might not otherwise get to see. It also allows chapter Kerry
clubs to show off their local Kerry hospitality, as well as their quality Kerries.
How were we chosen to host this show?
There are 12 official Kerry Blue Terrier Chapter Clubs, 11 of which are asked to host the
Traveling Specialty on a rotating basis. (The Hawaii Club is excluded from the rotation.)
The USKBTC attempts to rotate assignments so that the Traveling Specialty is hosted by a
chapter club located east of the Mississippi River one year, and by a chapter club located
west of the Mississippi the following year.
What is the Current Rotation of the Traveling Specialty?
At its January 2003 meeting, the USKBTC Board of Governors established the following
rotation:
2003 Central Florida
2004 Texas
2005 Philadelphia
2006 Chicago
2007 Southern California
2008 Empire
2009 Northern Ohio
2010 St. Louis
2011 Northern California
2012 Pittsburgh
2013 C. Florida
2014 repeat rotation
Are Clubs allowed to trade dates or pass?
No. Although the USKBTC previously alternated assignments to accommodate requests of the
chapter clubs, the rotation schedule announced in January 2003 is to be followed until the
composition of the chapter clubs changes; i.e., an existing chapter club cease to exist, or
a new AKC-licensed chapter club comes into existence.
How many entries / people can we expect?
The number of entries will depend on many things, including the show’s date, corresponding
shows, judges and location.
Location (East-West-Central). West coast shows usually do not see as much of an increase in
numbers as do other parts of the country. This may be due to long distances that require
flying dogs to the show. Central and East coast clubs can double their usual entry.
Many times the All Breed Club is contacted for support in this area. Many All Breeds will
offer National Clubs many bonuses for bringing their Traveling show to the site. The entry
is usually increased so much that this is usually a bargaining tool.
What day (of the weekend) does the U.S. usually hold their show?
Most chapter clubs hold their specialty on Friday or Saturday, with the Traveling being held
the next day in connection with an all-breed show. However, sometimes the chapter club will
hold its specialty on Friday, with the Traveling Specialty sitting with the all-breed club
hosting the Sunday show.
Who picks the judges for the Traveling Specialty?
The chapter club picks the judge(s) for its own specialty show, but the USKBTC board of
governors picks the judge for the Traveling. When the selection of judges reaches the final five, the chairperson of the Judges Selection Committee will contact the host chapter club president and all breed clubs for input. Usually, the chapter club, USKBTC and the
all-breed clubs holding corresponding shows that weekend work together to get the best
judging panel possible, so that the entry will be as large as possible. The USKBTC usually
works with the all-breed club it is going to sit with to ensure that the judge the USKBTC
wants is hired. If done correctly, this may result in no cost to the USKBTC for the judge’s
fee and expenses. However, if the USKBTC is responsible for the judge’s fee/expenses, the
maximum amount that will be paid at this time is $500 for the judge’s total fees and
expenses. These details are worked out between the all-breed club and the USKBTC.
What costs are associated with the Traveling Specialty? Who pays them?
The USKBTC pays for its judge, if necessary. The USKBTC does not pay for much other than
trophies, but money is raised for whatever expenses there may be. The host club does not
bear the cost of extra arrangements. (This will be covered later in
guidelines.)
Who is the U.S. contact and who does the work?
The host club and the USKBTC show chair are the club contacts. The USKBTC president and
secretary try to work closely with the host club president and show chair.
Whenever a problem or question arises regarding the Traveling Specialty, the host chapter
club should promptly contact the USKBTC President for clarification and help.
Paper Work
The AKC show application for the Traveling Specialty is filled out and submitted by the
USKBTC secretary or specialty coordinator.
USKBTC decides how sweepstakes and classes (regular & non-regular) are set
up/divided.
Both show chairs work together so the appropriate paperwork, trophies, ribbons, etc., are
ordered.
Host Club needs to supply the USKBTC with the names of All-Breed Club’s Show Chair and
Superintendent.
Chapter Club and Parent Club decide between them who best contacts local All Breed Club for
permission to hold National Club show and what incentives the All Breed Club will give the
Chapter or U.S. Club.
Types of incentives to ask for:
- rosettes
- $$ for each entry
- trophies
- parking area just for Kerry people
- choice of judge or payment of USKBTC’s judge’s fee
- housing of judges
- separate building or ring
- other items??
Tent/Parking/Grooming Area
Indoor or Outdoor Site
It would be nice if:
- It is possible that the site or Kerry ring is either in a separate building or in a ring
off by them selves.
- Also nice is having the grooming area near the ring, if possible, or at least roped
off.
Parking
- It is convenient if Kerry parking is marked off or monitored. If possible, park the
Kerry motorhomes. Many of these things can be worked out with the all breed club by the host
chapter club.
- Any special arrangements should be arranged and supplied to the U.S. Club
Hotels/ Airports/ Meeting Rooms
- Depending on location of show air ports with easily accessible flights needs to be
available.
- Host club usually reserves, in the USKBTC’s name, a block of rooms at a hotel/motel that
accepts dogs. Sometimes a better rate can be arranged.
- For the convenience of exhibitors, there should be a restaurant in or near the host
hotel.
- The Host Club needs to provide the U.S. Secretary or Specialty Coordinator with
directions from the airports and hotels to the show site(s).
- USKBTC Board of Governors usually will conduct a board meeting during the weekend. It is
helpful if the hotel being used has a meeting room for the board’s use. It needs to be large
enough to hold 20 people. Usually, the room is provided at no charge or a small charge,
which is paid for by the USKBTC. The meeting date and time are set by the USKBTC officers;
the meeting usually takes about four hours.
Advertising & Mailings
- Most advertising for the Traveling Show is done by the Host club’s advertising
chair.
- All information on weekend events, arrangements, directions, times, etc. usually are
done in the form of a flier or ad. This is coordinated with the USKBTC show chair.
- Fliers are made up and supplied to the Blueprints editor. (remember the lag time and
dead lines from the editors)
- The KBL is also supplied with all necessary information to post on the web site. Show
Chair also may post information on KBL.
- If a national flier is going to be done, it must be coordinated with the USKBTC show
chair. Sometimes this can be included in a planned mailing and save postage.
- Upon request, the USKBTC will supply a set of USKBTC member labels for a
mailing.
Trophies
Who takes care of the U.S.K.B.T.C. trophies and trophy list?
The trophy chair of the host club, in consultation with the USKBTC Trophy Chairman and
Specialty Coordinator, usually takes care of all trophies for the entire weekend, including
the Traveling show.
How are the trophies paid for?
There are several ways these are paid for. Both clubs work together on trophy ideas. Then
they work together on how to cover the costs of these trophies.
Options include:
- The USKBTC raises money from the check-off on their annual dues form. This money and
donator’s name is given to the chapter club up front.
- Chapter clubs may pay the balance of the trophy bill or raise the money through
fund-raisers, drawings or phone solicitations. These should always be pre-approved by the
USKBTC.
- All funds raised for the USKBTC must be made out to the USKBTC and these checks sent to
the USKBTC Treasurer as soon as possible. The USKBTC Treasurer then will send the host club
a check to cover the trophies or make a check out to the vendor supplying the items.
Receipts must be given the USKBTC Treasurer to cover all expenses out of U.S.
funds.
What classes are covered?
Regular Classes & Sweeps plus any special events such as obedience, agility etc. that are
being held that day at the All Breed show.
Host chair needs to check and coordinate with the USKBTC show chair what classes were
applied with the AKC. (Veteran Dog, Veteran Bitch, Brood Bitch, Stud Dog, Best Junior
Puppy, Best Senior Puppy, Best in Sweep, Best of Opposite Sex in Sweeps, etc.) It is
nice if all four places in all regular and sweepstakes classes are covered, if
possible.
U.S.K.B.T.C. Standing Trophies.
The USKBTC will supply the host club with a list of the standing trophies for the show
catalog. The past host club will engrave the standing silver trophies with the winning dates
and names (sending the USKBTC the engraving & shipping bills) and ship them to the
next host club’s trophy chair. These trophies are very expensive, so much care must be taken
with them.
Engraved medallions.
The USKBTC Club will provide the large and small medallions to the host trophy
chair.
Rosettes
The USKBTC usually provides rosettes for major categories.
USKBTC Dinner
The U.S. Club usually has an evening dinner.
This dinner can be combined with the chapter club’s dinner. It is usually off site, but near
the show site or host motel(s). It usually is a sit down dinner at a restaurant, away from
the public serving area, such as a private party room. The USKBTC dinner may be on a Friday
or Saturday evening, but not on a Sunday, which almost always is the day most people will be
leaving early to travel home.
Who is invited to the dinner?
The regular class judge /judges, the sweeps judges and all board members are invited. All
Kerry exhibitors and Kerry friends are invited -- even if judging is the next day. The clubs
expect judges and exhibitors to use good taste when judging is the next day.
Cost of dinner and arrangements.
The entire cost of dinner, arrangements, special items, etc. is covered in the cost to each
dinner. The average cost of this type of dinner is usually about $20.00 and up, depending on
the area and the type of restaurant.
The club usually offers complimentary dinners to the breed and sweepstakes judges (and their
spouses) of the chapter club and Traveling specialties. The cost of these dinners is built
into the dinner prices. There may be an open bar or cash bar, if available.
Dinner favors & decorations.
Usually there is some form of Kerry Blue decoration on the tables or in the room. Table
decorations or individual take-home favors are usually provided. The cost of these is dialed
into the individual ticket prices for the dinner. Examples of favors used in the past are
Kerry-engraved wine glasses, pins, mugs, key chains, linen napkins, and small Kerry
statues.
More Questions?
The designated representative(s) of the Host Chapter Club is encouraged to contact the
USKBTC officials with any question, concern, idea or suggestion regarding the Traveling
Specialty.
USKBTC Secretary & Specialty Coordinator:
Gretchen A. Quinn (Term ending Sept. 30, 2004)
1323 Faunsdale Drive
Columbus, OH 43228
Home Tel./Fax: (614) 870-0580
e-mail: Gretchen Quinn
USKBTC Trophy Chairman:
Scott Kellogg, DVM
P.O. Box 3604
Greenville, SC 29608
(864) 220-0232
e-mail: Scott Kellogg
Last Updated: 07/07/2004, 5:47 pm
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